Summer Party Planning
It is finally starting to feel like summer, and we are SO happy! This beautiful weather calls for celebration, so why not plan a summer party? We know that all of the organisation and planning involved can feel daunting, but we all have so much fun gathered with our favourite people. So here are a few tips and tricks from our Events Coordinator, who really has an amazing eye for details. Lets get started!
Themes that inspire
I think no matter the occasion it’s always helpful to tie your vision together with a theme. I’m not talking 90’s or Hollywood themes, though they are certainly fun in the right time and place. When I say theme I think of a colour palette or particular vibe you want your guests to experience. Having a central idea of what specific elements you want to play up your personality and style can really take any event to the next level. Here are some ideas:
Bohemian Chic: Free, flowy fabrics with a laid back event layout. Think pillows on the ground, eating together family style with dim mood lighting.
Retro rustic: bright colours like burnt orange or playful neutrals mixed in with metallics or sequin styled pieces bring a chill and simple glamour to your backyard dinner or wine tasting.
The list for these really goes on and on. Think about the company you’ve invited, what look or aesthetic you’d like to see transform your space and make sure it suits the occasion. It can be fun to put together a Pintrest board or an Instagram collection for theme inspiration!
Location is everything!
At times you hear “location” and assume with that comes expenses or a lot of additional work.. but it doesn’t have to be! Have a look around next time you take a stroll in your neighbourhood. There are gems everywhere on this front! If you have access to an outdoor space, whether its a rooftop or patio utilize it! Live by the water? Take things to the beach. Grab blankets and some cute throw pillows and piece together a sunny classic evening with things you have laying around the house already. If you’re from Vancouver, you know the summer months are precious days of sunshine gold we cannot take for granted. There is nothing like time spent with good people outside in summer air. Hosting a summer party is mostly about taking advantage of what good ol’ mother nature has already provided, warm air and rays!
The little things
We know you've heard it a million times, but details are everything!
For our events, we are lucky enough to host at one of the most classic and effortlessly beautiful venues in Vancouver, Hycroft Manor. But - I have found that what makes our events POP! Are the tiny details we spend time finessing before you come dancing through the door. Florals customized to our chosen palette, seating charts calligraphed, centre pieces that ice the cake and more.
I’m telling you - people notice. Try freezing dainty, colourful flowers or fruit and herbs in your ice cubes. Serve these to your guests and watch their reaction! Pinterest is a great tool to look for easy, affordable DIY’s to add a unique style to your summer event in an affordable way.
Do the party math
This is a big one that you don’t want to forget for any event, but particularly in the summer months. Running out of food or wine before your guests leave is a party planning nono! Here is some quick party math to ensure you have your guests covered the entire night:
1 Guest = 1lb of ice (for chilling & serving)
1 alcoholic drink/hour
4 cocktail napkins
12 Guests = 6 bottles of wine
1-2 cases of beer (options are important, you know your guests - buy their preference)
6 litres of water (still or sparkling)
Spread out the fun!
This is what will hinder or help set the ambiance for your event. Set up a bluetooth speaker, dining area, bar or pre-made drinks station and sitting area across your space to encourage party flow. Have your favourite summer jams playing in a central area and enjoy your favourite playlists throughout the event. Dig out your white Christmas lights or try these edison string lights to keep things lit once the sun goes down. If you’re planning on carrying festivities on into the evening - a covered fire pit is always a hit.
As a parting gift to you, here is a flawless and simple summer drink recipe your guests will love:
LEMONADE Prosecco PUNCH
~ Stir the lemonade and vodka into the pitcher. Add the fruit and mint. Add the prosecco and serve over ice. The longer the ingredients have to merry together, the fuller the flavour. Try making this the morning of your party and let it sit while setting up throughout the day.
1 bottle chilled Prosecco
1 pint of your favourite berry, frozen is best
1/3 cup citrus vodka
3 springs fresh mint, separated
4-5 cups lemonade
gallon size pitcher